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Education

School inventory management system
School inventory management system

Managing inventories in the education sector is a real headache. From managing assets assigned to school staff to renting school equipment to students, Excel spreadsheets are definitely not suitable for schools and educational institutions.

With our inventory tracking system, your information will be well managed, and you won’t lose your equipment anymore. Our tool is so easy to use that its implementation is quick and simple and all our automation functionalities really streamline your day-to-day work, from barcode scanning to asset lifecycle traking. Time to reduce human error, and switch to an automated and cloud-based asset management software.

Asset tracking for all your school’s needs

One of Hector’s greatest advantages is its flexibility. Contrary to other inventory management solutions, you can track EXACTLY what you want; there’s no need to choose from predetermined categories or item names. Whether you work for a college, a university, or a school district, you can track exactly the assets you need, as well as their QR codes barcodes, or serial numbers.

  1. Audiovisual equipment
  2. IT equipment, chromebooks, laptops
  3. Rooms and buildings
  4. Furniture and desks
  5. Laboratory equipment
  6. Sports equipment
  7. School supplies
  8. Classroom materials
  9. Books and magazines
  10. Licenses and warranties
  11. Consumables
  12. And much more.

The school inventory management software made for you

  • Student equipment loans

    Hector is more than a school inventory system, it also has a nifty rental management module. Your students can rent their equipment themselves directly on the Hector mobile app. You then have complete visibility on the available equipment, which item is loaned to which student for how long, overdue items, etc. Students can even receive notifications in case of delays. You can also easily scan barcodes with your barcode scanner or on your mobile device.

  • Equipment allocation

    With Hector, you can easily manage all the equipment sent to each school, department, or building. Whether it’s chromebooks, classroom furniture, laptops, or school supplies, you know where each item is and can manage their movements easily. You know the inventory level in real time, and even have low stock alerts, which helps you know when to reorder any asset. You can even generate purchase orders and request orders.

  • Obsolescence management

    Allow Hector to track the depreciation of your assets for you. Calculate the lifespan of your equipment using various factors such as the number of check-ins/checkouts, damages, estimated lifespan, etc. The application notifies you when it’s time to replace or maintain the asset. You can easily track the lifecycle of all your assets.

  • Unlimited users and permissions

    You can add all your students, employees, storekeepers, and technicians without any additional cost. Each type of user can have different permissions, customized to your specific needs. For example, a student can borrow certain assets, a storekeeper can manage loans, and an IT director can manage the school’s IT equipment. You decide!

  • Easy and quick setup

    Get a school asset management platform that’s user-friendly for all your employees or students. With our many integrations specifically for the education sector, you can import your assets into the platform in no time. Integrate C2 Atom, Jamf School, and many other platforms directly with Hector.

  • Easy audits and financial reports

    Not only can you track assets and manage inventory in real-time, with Hector you can generate custom reports in a heartbeat. Very useful for inventory control, financial reports, audits, and any other information you need. 

All the features you need

  • IT asset management

    Track all your IT equipment, from computers to software and office accessories, in no time.

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  • Equipment checkout

    Automate your equipment check-ins and check-outs, and get a clear view of your loans and rentals.

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  • Report generation

    Forget manual reports. Generate your inventory or equipment audit reports in just a few clicks.

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  • Mobile Application

    The Hector mobile app provides fast and secure access to track your assets, scan items, or reserve equipment.

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  • Barcode and QR code generation

    Hector not only allows you to track all your assets but also to generate barcodes or QR codes, print barcodes, and then scan them for fast and efficient inventory management.

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  • Inventory management

    A real-time inventory system to help you track stock levels and forecasts, know where assets are located, and most importantly, when it’s time to reorder.

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  • Software and license management

    A Software Asset Management solution (SAM) provides an overview and tracks the lifecycle of your software assets, manages software licenses, and monitors software usage.

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  • Notifications and reminders

    We take care of reminding you every time an action needs to be taken, an item is overdue, or maintenance is due.

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  • Data security

    Hector's database is highly secure. Like an impenetrable fortress, your sensitive information is safely stored within our system.

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  • office inventory

    Room reservation

    Hector allows you to see room availability, manage reservations efficiently, and handle visitor management—whether it’s for a conference room or managing coworking spaces.

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  • Asset and equipment tracking

    Get a clear and precise overview of all your hardware and software assets with a flexible tool that adapts to your needs.

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  • User synchronization

    By importing your employees, students, or clients, you enable them to use Hector for various actions.

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  • Single sign-On (SSO) unique identifier

    With our Single Sign-On (SSO) system, accessing Hector's data is faster, eliminating the need to manually enter your credentials each time you log in to the application.

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  • Operations management

    Our operations module allows you to handle daily tasks such as restocking, preparing and delivering inventory, as well as repairing your equipment.

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  • Equipment rental

    Managing equipment check-ins and check-outs is much more efficient with an automated tool compared to a spreadsheet where everything must be updated manually. Increase your workflow speed with this feature.

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  • Cloud solution

    With a cloud-hosted inventory, your information is synchronized in a database. You can update your inventory at any time, from anywhere.

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Integrations

Pair Hector with your existing tools. It's almost too easy!

What our clients say about us

Expertise and commitment

I would like to express my gratitude to Hector for his support and partnership in our application development. Their expertise and commitment were essential to the success of our projects. Their responsiveness and ability to meet our needs greatly facilitated our operations. Their professionalism and involvement were remarkable and we are grateful to be able to count on their expertise. We look forward to continuing this successful collaboration and developing new projects together.
Johny Davidson
Production Manager

A very good tool for inventory management and online reservations for our students

A very good tool for inventory management and online reservations for our students. The after-sales service and support are excellent and responsive. Great development prospects.
Chloé Guillaumin
Equipment loan center manager

Strong communication

Hector provides us daily with attentive listening to our feedback and suggestions for improvements, support from a competent technical team, and a willingness to develop and move forward with its clients. There is strong communication, a closely maintained trust bond, and ongoing monitoring of our user experience.
Roberto Canas
Audio-visual services manager

Simple and clear inventory

Thanks to Hector, we have better tracking of our assets in the warehouse and on-site. Delivery logistics have greatly improved and are easier to manage thanks to the requisition forms. Inventory is simple and clear in real time. [...] The support and development teams at Hector do an excellent job and are a great help with our needs. Since we started using Hector, we have simply had better organization.
Nelson Vallée
Warehouse manager

The Hector software is excellent!

The Hector software is excellent! Over the past few months, we have discovered features that have each time been of great help to us. Additionally, the availability of the support teams is highly appreciated, and they always respond quickly. It is a real pleasure to work with such software! Everything is perfect, and we are delighted!
Yohann Dellerie-Payet
Material Manager

Quick assignment of equipment via the mobile app!

We turned to Hector to finally have an up-to-date inventory. Managing with QR codes was one of the most important aspects for us. The quick assignment of equipment via the mobile app was a decisive factor!
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Damien Hisberger
Information Systems Technician

A dynamic, competent team that listens to its clients

Hector is a very practical software for the daily management of our equipment loans. And above all, a dynamic, competent team that listens to its clients is what makes Hector strong.
Fabrice Rioblanc
Reception - Security - Maintenance Manager

Optimized inventory

Beyond just software, I was looking for a partner who could truly understand my needs and assist me in implementing an inventory system. I found that partnership with Hector.
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Mario Boivin
IT Coordinator

With Hector, we gain efficiency

Initially, we chose Hector as our inventory software for promotional items and our branding. It turns out that it is also useful for other internal needs. With Hector, we gain efficiency, eliminate blind spots, and get a centralized solution for various needs, along with a very professional and personable after-sales service. Thank you to the team!
Amélie Caya Houle
Digital Communications and Marketing Advisor

Students can now book their equipment online, in advance!

The open system from Hector made all the difference for us! Students can now book their equipment online in advance, which has greatly improved things.
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Jean-François Potvin
Practical work technician

Easily manage audiovisual equipment loans

Digital Campus offers training for digital professions. A pioneer and leader in digital education for both initial and work-study programs, they use Hector for managing audiovisual equipment loans.
Digital Campus
Student experience manager

Better management of the loans and returns of audiovisual equipment

Thanks to Hector, we can better manage the loans and returns of audiovisual and film equipment, as well as perform a complete inventory of our items. Our old system was very limited, which was not good for us.
Film Department
Practical work technician

Everything we need and more!

Hector provides us with EVERYTHING we need for our equipment management and loans, and MORE. The developers are proactive!
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Christian Héroux
Practical work technician

Lots of features and customizations

Hector has brought us many new features that we didn't have with our previous system.
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David Audet
Information technology technician

A technological asset for organizations

As CTO of Edgenda for over 10 years, I am very comfortable recommending Hector as a technological asset for organizations.
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Jacques Robillard
CTO

Very pleased with the features Hector offers

Hector aids with traceability, which is even more important with COVID-19. About thirty employees use Hector and are very pleased with the features it offers.
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David Fortuné
IT business analyst

Very flexible inventory system

Hector is a very flexible inventory system that fully meets our needs for material management and circulation. The technical support is quick and highly efficient.
Sylvain Hamann
Audiovisual technician

Enjoy a 15-day free trial with no commitment

Is Hector right for your organization? Try it for free or request a personalized demonstration to find out.