fbpx Go to main content

Notifications and reminders

Useful notifications and reminders
If you manage assets for a company, you know that the mental load that comes with inventory and loan management is HEAVY! It’s difficult and terribly time-consuming to keep track of all your loans, equipment maintenance, license renewals, and everything else on Excel documents. Inevitably, some tasks or information will fall through the cracks.

With Hector, say goodbye to headaches! We take care of reminding you every time an action needs to be taken, an item is overdue, or maintenance is due.

Notifications for all your needs

  • Approval of requisition or delivery

    Receive a notification when a new requisition or delivery request is entered into the system. You can then easily approve or decline the request. This way, you never slow down the process just because you missed an email or didn’t follow up on a request.

  • Minimum or maximum quantities

    With Hector, you can set minimum quantities for a specific type of asset to ensure you never run out of stock and to know when to place an order. You can also set maximum quantities, for example, to prevent a particular office from having too much equipment or an employee from borrowing too many assets. You receive notifications when these quantities are reached or approaching.

  • Maintenance and servicing

    If you have a computer inventory, a vehicle fleet, or machines that need regular inspection, simply enter them into Hector along with the maintenance frequency, and you will be notified when it’s time to schedule maintenance or servicing.

  • Delays on loans or rentals

    You and the borrower can receive a notification and up to 3 reminders in case of a delay in returning a borrowed asset. You can also set up consequences if an item is not returned on time (e.g., inability to borrow another asset, a points deduction system, or other measures).

  • License renewal

    Enter all your software license information into Hector, and when it’s time to renew the licenses, you’ll receive a notification! No sudden software shutdowns, no late payments, no unpleasant surprises.

  • Asset lifespan

    Specify the lifespan of your assets and receive notifications as soon as an item reaches the end of its useful life. This way, you can quickly place orders to replace outdated equipment and see in advance which assets will need to be replaced in the coming month, quarter, or year.

Peace of mind in a few clicks

Hector is more than just an inventory management software; it’s peace of mind at your fingertips. Once all your assets are imported onto the platform, you only need to observe, approve, and ensure proper asset management. No more manual updates, worrying about upcoming orders, sending reminders manually, creating reports in Excel, or chasing after employees to find out who borrowed what. All the information you need is directly on the platform and is very easy to understand.

tableau-de-bord

Notifications and reminders for all your assets

Whether it’s to manage your equipment loans, tools, computers, or any other needs, Hector is here to help. Here are a few examples of assets you can track with Hector.

  1. Computer inventory
  2. Vehicle fleet
  3. Tools, construction materials
  4. Personal protective equipment (PPE)
  5. Sports equipment
  6. Machinery
  7. Software licenses
  8. Documents, invoices, receipts
  9. Books, magazines, media library
  10. Event materials
  11. And more…

See more features

  • IT asset management

    Track all your IT equipment, from computers to software and office accessories, in no time.

    Learn more
  • Equipment checkout

    Automate your equipment check-ins and check-outs, and get a clear view of your loans and rentals.

    Learn more
  • Report generation

    Forget manual reports. Generate your inventory or equipment audit reports in just a few clicks.

    Learn more
  • Mobile Application

    The Hector mobile app provides fast and secure access to track your assets, scan items, or reserve equipment.

    Learn more
  • Barcode and QR code generation

    Hector not only allows you to track all your assets but also to generate barcodes or QR codes, print barcodes, and then scan them for fast and efficient inventory management.

    Learn more
  • Inventory management

    A real-time inventory system to help you track stock levels and forecasts, know where assets are located, and most importantly, when it’s time to reorder.

    Learn more
  • Software and license management

    A Software Asset Management solution (SAM) provides an overview and tracks the lifecycle of your software assets, manages software licenses, and monitors software usage.

    Learn more
  • Operations management

    Our operations module allows you to handle daily tasks such as restocking, preparing and delivering inventory, as well as repairing your equipment.

    Learn more
  • Notifications and reminders

    We take care of reminding you every time an action needs to be taken, an item is overdue, or maintenance is due.

    Learn more
  • office inventory

    Room reservation

    Hector allows you to see room availability, manage reservations efficiently, and handle visitor management—whether it’s for a conference room or managing coworking spaces.

    Learn more
  • Equipment rental

    Managing equipment check-ins and check-outs is much more efficient with an automated tool compared to a spreadsheet where everything must be updated manually. Increase your workflow speed with this feature.

    Learn more
  • Asset and equipment tracking

    Get a clear and precise overview of all your hardware and software assets with a flexible tool that adapts to your needs.

    Learn more
  • User synchronization

    By importing your employees, students, or clients, you enable them to use Hector for various actions.

    Learn more
  • Cloud solution

    With a cloud-hosted inventory, your information is synchronized in a database. You can update your inventory at any time, from anywhere.

    Learn more
  • Data security

    Hector's database is highly secure. Like an impenetrable fortress, your sensitive information is safely stored within our system.

    Learn more
  • Single sign-On (SSO) unique identifier

    With our Single Sign-On (SSO) system, accessing Hector's data is faster, eliminating the need to manually enter your credentials each time you log in to the application.

    Learn more

Enjoy a 15-day free trial with no commitment

Is Hector right for your organization? Try it for free or request a personalized demonstration to find out.