Operations management

Have you ever wished to easily manage all the steps your inventory goes through? Well, it’s possible with Hector! Our operations module allows you to handle daily tasks such as restocking, preparing and delivering inventory, as well as repairing your equipment. All centralized in one tool!
Rest assured you won’t miss anything with notifications in the system and via email.
Purchase orders, delivery notes, work orders, and more...
-
Purchase order and receipt
This component manages the stock procurement by sending a purchase order to your supplier, whether internal to the organization or external. The purchase order is customizable and adapts to your internal nomenclature to generate the order number. Once completed, you can print or email it to your supplier.
You can add an approval system to your purchase orders so that the procurement request is validated by a responsible person before being sent. You can also track the progress of the order to identify any potential delays. Once the order is received, the material is automatically created in Hector to ensure stock tracking.
-
Delivery and transfer note
To facilitate stock transfer or delivery, this component allows you to track all stages of the process from preparation to delivery.
By using delivery notes, errors are eliminated! All items that need to be delivered are scanned before departure and upon arrival. If any material is not scanned, the system generates an alert for partial delivery.
-
Work order
Work orders allow you to schedule repairs and maintenance for equipment or facilities within your organization or at a client’s location. This way, you can allocate the necessary equipment to complete the work order and prevent it from being taken by another colleague. Then, you only need to generate the invoice!
It is also possible to implement a work order approval system. When a colleague or client requests maintenance or repairs, the request is submitted for approval to a responsible person before being assigned to the technician handling the work order.
-
Requisition form
Requisition forms allow your users, whether employees, clients, or suppliers, to request materials regardless of current stock levels. Your inventory management team can then plan execution activities based on inventory levels.
With Hector, you will have a dashboard to track the progress of ongoing requests, handle incoming requests, and complete finished requests. You can set quantity limits, adjust permissions, and manage the approval process.
Report generation
Not only can you generate inventory reports, but you can also produce reports for all your needs, including financial audits, equipment status, operation reports, and reports on loans and usage of physical and software assets.
All the information you need, in one place.

Schedule notifications for all your needs
With Hector, you can set up notifications to assist in your operational planning. You will be alerted when specific actions are taken or when certain milestones are reached. This can be customized according to your unique needs.
Here are some examples of notifications:
- Preventive maintenance due
- End of asset lifespan
- Minimum quantity reached
- Maximum quantity reached
- Overdue equipment loan
- Licenses to renew
- Operations pending approval
- Inventory count notice
- And much more…
See more features
-
IT asset management
Track all your IT equipment, from computers to software and office accessories, in no time.
Learn more -
Equipment checkout
Automate your equipment check-ins and check-outs, and get a clear view of your loans and rentals.
Learn more -
Report generation
Forget manual reports. Generate your inventory or equipment audit reports in just a few clicks.
Learn more -
Mobile Application
The Hector mobile app provides fast and secure access to track your assets, scan items, or reserve equipment.
Learn more -
Barcode and QR code generation
Hector not only allows you to track all your assets but also to generate barcodes or QR codes, print barcodes, and then scan them for fast and efficient inventory management.
Learn more -
Inventory management
A real-time inventory system to help you track stock levels and forecasts, know where assets are located, and most importantly, when it’s time to reorder.
Learn more -
Software and license management
A Software Asset Management solution (SAM) provides an overview and tracks the lifecycle of your software assets, manages software licenses, and monitors software usage.
Learn more -
Operations management
Our operations module allows you to handle daily tasks such as restocking, preparing and delivering inventory, as well as repairing your equipment.
Learn more -
Notifications and reminders
We take care of reminding you every time an action needs to be taken, an item is overdue, or maintenance is due.
Learn more -
Room reservation
Hector allows you to see room availability, manage reservations efficiently, and handle visitor management—whether it’s for a conference room or managing coworking spaces.
Learn more -
Equipment rental
Managing equipment check-ins and check-outs is much more efficient with an automated tool compared to a spreadsheet where everything must be updated manually. Increase your workflow speed with this feature.
Learn more -
Asset and equipment tracking
Get a clear and precise overview of all your hardware and software assets with a flexible tool that adapts to your needs.
Learn more -
User synchronization
By importing your employees, students, or clients, you enable them to use Hector for various actions.
Learn more -
Cloud solution
With a cloud-hosted inventory, your information is synchronized in a database. You can update your inventory at any time, from anywhere.
Learn more -
Data security
Hector's database is highly secure. Like an impenetrable fortress, your sensitive information is safely stored within our system.
Learn more -
Single sign-On (SSO) unique identifier
With our Single Sign-On (SSO) system, accessing Hector's data is faster, eliminating the need to manually enter your credentials each time you log in to the application.
Learn more