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Rental management software

Rental management software for simplified operations
asset cards
Say goodbye to double bookings, late returns, and endless hours of management. Welcome to a digital world where your equipment catalog is available to anyone who wishes to make a rental request online.

Whether you’re renting equipment for events or heavy machinery for construction, you need a fast and efficient rental management software to handle bookings smoothly.

Ready to rent out your equipment with ease? Once Hector is implemented, you’ll be amazed at the time you’ll save.

Benefits for your organization

  • Self-service equipment rentals

    With Hector, renters can request equipment loans themselves using our software. They simply log in via mobile or web, make a rental reservation, and they’re good to go. You can opt for validation by a staff member or fully automated management.

  • Keep an eye on your assets at all times

    Our loan management system provides a detailed view of every step of the rental process. From registration, preparation, and assignment to reception, return, reintegration into inventory, damage, handling, and more, you have all the information you need on all your assets, anytime.

  • Track the lifecycle of your assets

    Monitor the lifecycle and depreciation of your assets. Easily set up notifications to remind you when to perform maintenance or replacements, helping you avoid costly equipment breakdowns.

Simplify rental management

Our solution is designed to simplify the management of any equipment rental operations, regardless of industry. Need customizable rentals? It’s possible! Looking for a calendar that updates in real time? We’ve got you covered!

Our rental management software for equipment, vehicles, or IT assets is comprehensive, making your daily operations easier. Choosing Hector means opting for an automated, flexible, user-friendly, and fast tool.

Track the assets YOU need

No matter what type of equipment you want to track and rent out, the software is fully customizable so you can build your inventory according to your needs. Here are some examples of what you can manage:

  1. Event equipment (lighting, sound systems, etc.)
  2. Tools and machinery for construction sites
  3. IT equipment
  4. Vehicles
  5. Room rentals
  6. Toy libraries and game rentals
  7. And anything else you wish to rent!

Less effort, more profitability

Work smarter and more efficiently. With our rental management software, you can see with just one click which of your equipment or items are available, reserved, on rent, overdue, returned, and more. Our app is so intuitive that you won’t have any trouble navigating it!

The best part? It’s as simple for you as it is for those who want to rent your equipment! Your clients can simply log in, make a rental request, and they’re all set. Imagine offering your clients a simple and efficient user experience without having to lift a finger!

cloud based software

See more features

  • IT asset management

    Track all your IT equipment, from computers to software and office accessories, in no time.

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  • Equipment checkout

    Automate your equipment check-ins and check-outs, and get a clear view of your loans and rentals.

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  • Report generation

    Forget manual reports. Generate your inventory or equipment audit reports in just a few clicks.

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  • Mobile Application

    The Hector mobile app provides fast and secure access to track your assets, scan items, or reserve equipment.

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  • Barcode and QR code generation

    Hector not only allows you to track all your assets but also to generate barcodes or QR codes, print barcodes, and then scan them for fast and efficient inventory management.

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  • Inventory management

    A real-time inventory system to help you track stock levels and forecasts, know where assets are located, and most importantly, when it’s time to reorder.

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  • Software and license management

    A Software Asset Management solution (SAM) provides an overview and tracks the lifecycle of your software assets, manages software licenses, and monitors software usage.

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  • Operations management

    Our operations module allows you to handle daily tasks such as restocking, preparing and delivering inventory, as well as repairing your equipment.

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  • Notifications and reminders

    We take care of reminding you every time an action needs to be taken, an item is overdue, or maintenance is due.

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  • office inventory

    Room reservation

    Hector allows you to see room availability, manage reservations efficiently, and handle visitor management—whether it’s for a conference room or managing coworking spaces.

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  • Equipment rental

    Managing equipment check-ins and check-outs is much more efficient with an automated tool compared to a spreadsheet where everything must be updated manually. Increase your workflow speed with this feature.

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  • Asset and equipment tracking

    Get a clear and precise overview of all your hardware and software assets with a flexible tool that adapts to your needs.

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  • User synchronization

    By importing your employees, students, or clients, you enable them to use Hector for various actions.

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  • Cloud solution

    With a cloud-hosted inventory, your information is synchronized in a database. You can update your inventory at any time, from anywhere.

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  • Data security

    Hector's database is highly secure. Like an impenetrable fortress, your sensitive information is safely stored within our system.

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  • Single sign-On (SSO) unique identifier

    With our Single Sign-On (SSO) system, accessing Hector's data is faster, eliminating the need to manually enter your credentials each time you log in to the application.

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Enjoy a 15-day free trial with no commitment

Is Hector right for your organization? Try it for free or request a personalized demonstration to find out.