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Room booking

Complete and easy room booking software
equipment checkout software
Do you rent study rooms, meeting rooms, music rooms, gymnasiums, laboratories, shared workspaces, or any other type of room? Hector is THE room booking solution for you!

More than just a simple meeting room booking system, Hector allows you to see room availability, manage reservations efficiently, and handle visitor management—whether it’s for a conference room or managing coworking spaces.

Benefits for your organization

  • Self-service room booking

    With Hector, users can request room rentals themselves using our software. They simply log in via the mobile app or the web, make a reservation request, and they’re set. You can opt for validation by a staff member or fully automated management. You can even use Salto locks with Hector, eliminating the need for key management.

  • Keep an eye on your rooms anytime

    Our room management system provides a clear view of all your rooms with all the necessary information. You’ll know at a glance which rooms are available or booked, and the utilization rate of your spaces. You can even integrate with Microsoft Outlook or Google Calendar. Forget about double bookings—your booking process will be simplified and efficient.

  • All information about your rooms

    Display all the information your renters need to make an informed choice. Specify the type of room, available equipment, room name or number, hours of availability, available meeting rooms, floor plans, and more.

Control your doors remotely with Salto KS

Hector integrates seamlessly with Salto KS door locks. Salto is a digital key technology that allows a user to unlock a door via the Hector mobile app. Your users can rent a room and unlock the door themselves without any intervention from you.

You can manage all doors, users, and locations in real-time, wherever you are, and always know who has accessed which location. Of course, you can add approval steps and permissions for different types of users.

Track all your assets

Hector is not just a room booking tool; it’s also a complete inventory management system. You can track all your equipment, IT assets, and more. Here are some examples of what you can manage:

  1. Room rentals
  2. Books, magazines, journals, and media libraries
  3. Musical instruments
  4. IT equipment and software
  5. Vehicle fleets
  6. Furniture and equipment
  7. Medical or laboratory equipment
  8. And anything else you wish to rent!

Less effort, more profitability

Work smarter and more efficiently. With our rental management software, you can see with just one click which equipment or rooms are available, reserved, on rent, overdue, returned, and more. Our app is so intuitive that you’ll have no trouble navigating it! Hector is a simple solution for managing your room rentals, regardless of your industry. Our room management software is comprehensive, making your daily operations easier. You can rent out rooms, manage your IT assets, equipment rentals, tools, and more!

Choosing Hector means opting for an automated, flexible, user-friendly, and fast tool.

The best part? It’s just as simple for you as it is for those who want to rent your rooms! Your users simply log into the app, make a rental request, and they’re all set. Imagine offering your users a simple and efficient experience without lifting a finger!

See more features

  • IT asset management

    Track all your IT equipment, from computers to software and office accessories, in no time.

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  • Equipment checkout

    Automate your equipment check-ins and check-outs, and get a clear view of your loans and rentals.

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  • Report generation

    Forget manual reports. Generate your inventory or equipment audit reports in just a few clicks.

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  • Mobile Application

    The Hector mobile app provides fast and secure access to track your assets, scan items, or reserve equipment.

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  • Barcode and QR code generation

    Hector not only allows you to track all your assets but also to generate barcodes or QR codes, print barcodes, and then scan them for fast and efficient inventory management.

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  • Inventory management

    A real-time inventory system to help you track stock levels and forecasts, know where assets are located, and most importantly, when it’s time to reorder.

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  • Software and license management

    A Software Asset Management solution (SAM) provides an overview and tracks the lifecycle of your software assets, manages software licenses, and monitors software usage.

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  • Operations management

    Our operations module allows you to handle daily tasks such as restocking, preparing and delivering inventory, as well as repairing your equipment.

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  • Notifications and reminders

    We take care of reminding you every time an action needs to be taken, an item is overdue, or maintenance is due.

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  • office inventory

    Room reservation

    Hector allows you to see room availability, manage reservations efficiently, and handle visitor management—whether it’s for a conference room or managing coworking spaces.

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  • Equipment rental

    Managing equipment check-ins and check-outs is much more efficient with an automated tool compared to a spreadsheet where everything must be updated manually. Increase your workflow speed with this feature.

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  • Asset and equipment tracking

    Get a clear and precise overview of all your hardware and software assets with a flexible tool that adapts to your needs.

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  • User synchronization

    By importing your employees, students, or clients, you enable them to use Hector for various actions.

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  • Cloud solution

    With a cloud-hosted inventory, your information is synchronized in a database. You can update your inventory at any time, from anywhere.

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  • Data security

    Hector's database is highly secure. Like an impenetrable fortress, your sensitive information is safely stored within our system.

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  • Single sign-On (SSO) unique identifier

    With our Single Sign-On (SSO) system, accessing Hector's data is faster, eliminating the need to manually enter your credentials each time you log in to the application.

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Enjoy a 15-day free trial with no commitment

Is Hector right for your organization? Try it for free or request a personalized demonstration to find out.