Inventory management
Simple, powerful inventory management software
Keeping track of your inventory quickly turns into a time-consuming headache. With Hector, you track your stock levels and assets in real time: you know which items are available, where they are and when to place an order.
The benefits for your organization
Three reasons teams trust Hector with their inventory.
Save time
and money
Goodbye manual work in Excel. Automated tracking cuts the time spent updating inventory and producing reports, while reducing errors and lost equipment.
All your information
in real time
Your data syncs live: view your inventory on mobile or desktop. Know at all times how many items are in stock, where they are and when to reorder.
Track the lifespan
of your assets
Track the depreciation of each asset and get alerts to schedule servicing and replacements, before a breakdown or a stockout costs you.
What is hardware inventory management?
Hardware inventory management, is the structured process of cataloging and tracking all of an organization’s assets: laptops, workstations, servers, network equipment, etc.
This process covers the full lifecycle of hardware assets, from purchase and deployment through to decommissioning. By tracking devices such as routers, workstations and mobile devices in detail, teams can assess each asset’s condition, optimize its performance and streamline operations across their entire infrastructure.
Why keep a hardware inventory?
Keeping a complete inventory is essential to get the most from your resources and cut operating costs. Inventory management lets teams track every hardware asset, software license and warranty status, a prerequisite for clear, efficient asset management.
For example, real-time data enables proactive management of software updates, reducing vulnerabilities and preventing security breaches. Knowing the exact location and condition of each device, admins can automate patch management, license renewals and warranty tracking. The result: a centralized view of the infrastructure, adjustable to the organization’s needs.
Track your entire hardware inventory
Unlike software that imposes predefined categories, Hector lets you create the item types you want to track. You choose your assets’ names, their categories and their locations.
Beyond stock, track loans, losses, breakage, depreciation and servicing needs, along with software licenses, warranties and serial numbers.
Whether you manage 50 items or 50,000, Hector scales to the size of your inventory and your ways of working.
- IT and audiovisual equipment
- Laptops, mobile phones, mice and keyboards
- Tools, machinery and maintenance equipment
- Software and licenses
- Access keys, renewals, warranties and documents
- Products and raw materials
- Serial numbers, barcodes and QR codes
- Assignment to projects, sites or jobsites
- and much more
Hector vs Excel
Managing your inventory in Excel looks simple and cheap. In reality, it costs you time and money: manual entry, data that is quickly out of date, no alerts. Nowadays, running your stock in a spreadsheet is as outdated as a fax machine.
| Criteria | Hector | Excel spreadsheet |
|---|---|---|
| Data updates | Automatic via barcode, QR or RFID scan | Manual, one row at a time |
| Real-time stock levels | Displayed instantly | Manual calculation, quickly out of date |
| Reorder alerts | Automatic thresholds | Track it yourself |
| Error risk | Reduced by a central database | High (copy-paste, duplicates) |
| Real-time mobile access | Synced iOS and Android app | None or complex |
| Inventory count | Fast scan, discrepancies flagged automatically | Long and tedious |
| Traceability (who has what, where) | Full history per item | Approximate |
Software built for every industry
Hector adapts to your needs, whatever your industry.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Your questions, answered
What is inventory management software?
Inventory management software centralizes the tracking of all your items and assets: stock, equipment, gear, licenses. You know in real time where each item is, in what quantity, who uses it and when to reorder, from purchase to end of life.
What is the difference between Hector and a spreadsheet?
Excel relies on manual entry, prone to errors and duplicates, with no real-time stock levels or alerts. Hector automates updates via barcode, QR code or RFID, displays your stock live, triggers reorder alerts and keeps the full history of each item. Tracking becomes faster, more reliable and available on mobile.
How much does Hector cost?
Hector offers monthly plans matched to the size of your inventory and your needs. You can start with a free 15-day trial, with no commitment and no credit card, then choose the plan that fits your organization.
Does Hector work on mobile?
Yes. The Hector mobile app (iOS and Android) lets you scan an item, view its stock, manage check-ins and check-outs and run an inventory count straight from your phone. Data syncs in real time with the web version.
Can you manage stock levels and reordering?
Yes. Set a minimum quantity per item: Hector tracks your stock levels in real time and alerts you automatically as soon as a threshold is reached. You order at the right time and avoid both stockouts and surplus.
What types of items can you track?
All of them. Beyond IT hardware, track tools, equipment, raw materials, consumables, software licenses, warranties and serial numbers. You freely create your categories, to track only what truly matters to your organization.
Is Hector suitable for SMBs and large enterprises alike?
Yes. Whether you manage a few dozen items or several thousand, with an unlimited number of users, Hector scales to the size of your inventory and your processes, across every industry.
How long does setup take?
A few days is enough in most cases. You import your existing inventory, often from an Excel file, set up your categories and locations, then generate your labels. Our team supports you at every step, with no technical skills required.