Equipment checkout software

Managing equipment check-outs and check-ins on paper, Excel, or with forms can quickly become a headache. Efficiency and speed often take a hit, and as the volume of equipment loans increases, it’s easy to lose track, make errors, double-bookings, and end up with a confusing inventory.

Whether you’re lending equipment to students in schools or reserving tools for employees in construction companies, you need a fast and effective equipment loan management software to streamline the process. Hector is here to simplify your life.

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Self-service equipment loans
Want to empower your students or employees? With Hector, borrowers can request loans themselves through our software. They just log in via mobile or web, make a reservation request, and that’s it! You can choose to require approval from a staff member or enable fully automated management.
Keep an eye on your assets at all times
Our loan management system provides a detailed overview of every step of the loan process. From registration, preparation, and assignment to reception, return, reintegration into inventory, damage, handling, and more, you have all the information you need on all your assets, anytime.
Track the lifecycle of your assets
Monitor the lifecycle and depreciation of your assets. Easily set up notifications to remind you when to perform maintenance or replacements, helping you avoid costly equipment breakdowns.

Simply enter (or import) information about your assets, then add your team members, employees, students, or collaborators to the account with customizable permissions. Set the loan options (minimum-maximum duration, opening hours, available equipment, etc.), and you’re all set! Your loans workflow will be automated and easy to manage.

Borrowers can easily reserve assets via the mobile app or online. You can choose to receive a notification for approval if needed, and then simply provide the equipment at the right time. Use barcode scanning or QR codes to checkout the equipment and then check it back in. It’s user-friendly for you and your users.

Hector offers a great overview of your equipment tracking. You can also plan equipment maintenance, track equipment losses, asset lifecycle, equipment inventory, and equipment usage. Tons of nifty functionalities!

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One of Hector’s greatest strengths is its flexibility. You can track EXACTLY what you want—no need to choose from pre-determined categories or item names. You decide the names of your assets, categories, locations, and more. It’s an asset tracking software that helps you automate the checkout process and track equipment or any other type of asset.

Audiovisual equipment
Room rentals
Tools and machinery
Sports equipment
Books, magazines, publications
Medical or orthopedic equipment
IT equipment (laptops, mobile devices, etc)
Event materials
Vehicle fleet
Warranties and documents
And much more.

Manually entering your assets into an Excel spreadsheet is incredibly time-consuming. We know that time is valuable at work, especially since manual tools like spreadsheets don’t offer as detailed a follow-up as an automated solution.

With Hector, equipment management is automated in real-time, reducing errors in your database and saving you time.

By using barcodes to identify your assets, updating your database becomes even more seamless. Plus, our cloud-based software is constantly updated to meet industry standards and new technological advancements. You can even export reports for audits, or any asset data very easily, so what are you waiting for?

Embrace Modernity, ditch Excel.

IT asset management
Track all your IT equipment, from computers to software and office accessories, in no time.
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Equipment checkout
Automate your equipment check-ins and check-outs, and get a clear view of your loans and rentals.
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Report generation
Forget manual reports. Generate your inventory or equipment audit reports in just a few clicks.
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Mobile Application
The Hector mobile app provides fast and secure access to track your assets, scan items, or reserve equipment.
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Barcode and QR code generation
Hector not only allows you to track all your assets but also to generate barcodes or QR codes, print barcodes, and then scan them for fast and efficient inventory management.
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Inventory management
A real-time inventory system to help you track stock levels and forecasts, know where assets are located, and most importantly, when it’s time to reorder.
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Software and license management
A Software Asset Management solution (SAM) provides an overview and tracks the lifecycle of your software assets, manages software licenses, and monitors software usage.
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Operations management
Our operations module allows you to handle daily tasks such as restocking, preparing and delivering inventory, as well as repairing your equipment.
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Notifications and reminders
We take care of reminding you every time an action needs to be taken, an item is overdue, or maintenance is due.
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Room reservation
Hector allows you to see room availability, manage reservations efficiently, and handle visitor management—whether it’s for a conference room or managing coworking spaces.
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Equipment rental
Managing equipment check-ins and check-outs is much more efficient with an automated tool compared to a spreadsheet where everything must be updated manually. Increase your workflow speed with this feature.
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Asset and equipment tracking
Get a clear and precise overview of all your hardware and software assets with a flexible tool that adapts to your needs.
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User synchronization
By importing your employees, students, or clients, you enable them to use Hector for various actions.
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Cloud solution
With a cloud-hosted inventory, your information is synchronized in a database. You can update your inventory at any time, from anywhere.
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Data security
Hector's database is highly secure. Like an impenetrable fortress, your sensitive information is safely stored within our system.
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Single sign-On (SSO) unique identifier
With our Single Sign-On (SSO) system, accessing Hector's data is faster, eliminating the need to manually enter your credentials each time you log in to the application.
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