Equipment management software for municipalities
Track your municipality’s entire physical estate: vehicles, tools, road-maintenance equipment, sports and event equipment on a single platform. Hector helps you cut losses, plan maintenance and stay on top of your budgets.
What is equipment management software for a municipality?
Equipment management software for a municipality centralizes the tracking of all of a municipality’s assets: vehicles, tools, road-maintenance equipment, sports and event equipment, IT assets on a single platform accessible to every department.
Hector lets you locate every asset, manage loans and requisitions, plan maintenance and avoid duplicate purchases, for better budget control. Whether you manage technical services, road maintenance, sports and recreation or events, Hector adapts to every facet of municipal management and to the reality of your municipality.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Transfer order
Move equipment between stockrooms and sites, with full traceability of every transfer.
Purchase Orders
Order from your suppliers, receive equipment and enter serial numbers right at receipt.
Requisitions
Let your users request equipment from a catalog and track each request until fulfilled.
Work Orders
Plan and track repairs on your equipment, from the initial request to completion.
Maintenance
Schedule preventive maintenance by subcategory or asset and get alerted before each due date.
Customization
Adapt fields, grids, email templates and printouts so Hector fits your processes.
Artificial Intelligence
Generate subcategory images, sort imported models and rename technical references into names your teams recognize.
Rental rate
Apply hourly, daily, weekly or monthly rates automatically to every loan, all the way to the invoice.
Software built for municipalities and local authorities
Fast to deploy, simple for every staff member
Hector is set up in a few clicks. All your staff know how to use it and help keep the inventory up to date, with no heavy training.
Savings for your municipality
Get alerted before a piece of equipment reaches end of life or runs out. You avoid duplicate purchases and emergency orders: that’s public budget better under control.
A reliable history, despite staff turnover
Municipal teams change, traceability doesn’t. Hector keeps the purchase and update history of every asset, and every new employee finds the information easily. Plus, the number of users is unlimited.
A simple requisition system for everyone
Your staff request equipment directly in the tool; all that’s left for you is to approve or decline. Every request and every action stays tracked.
Your documentation kept safe
Attach spec sheets, contracts and licenses to each asset. Get an alert before every renewal to stay compliant.
Maintenance and end of life under control
Know when a piece of equipment reaches the end of its useful life and plan maintenance for your equipment and vehicles. You buy at the right time, never in a rush again.
Track every asset in your municipality
Hector is a tool built to boost your teams’ productivity. No more double data entry. Centralize all your data in one platform accessible to your various departments.
Improve equipment management across your municipality, with a solution tailored and customizable to your reality.
- Stage equipment
- Sports equipment
- Tools and personal protective equipment (PPE)
- Signage, lighting, construction equipment
- Bins, recycling and composting containers
- Public spaces and city recreation facilities
- Shared room rentals
- Vehicle fleet
Our customers love Hector and say so
⭐⭐⭐⭐⭐
« Hector is very helpful in our day-to-day management of equipment rentals. Above all, its strength lies in its dynamic and responsive team. »
Fabrice Rioblanc
Head of Reception, Security, and Maintenance – Villa Arson Nice
⭐⭐⭐⭐⭐
« Hector has transformed the way we manage our inventory and track our tools and vehicles. It saves us a considerable amount of time, thanks to real-time information. It’s made a huge difference for us. »
Jimmy Castonguay
PDG – JC7 Construction
⭐⭐⭐⭐⭐
« A great tool for inventory management and online reservations for our students. Top-notch and responsive customer service and support. Great prospects for growth. »
Chloé Guillaumin
Head of the Lending Center – IHECS
Your questions, answered
What types of municipal assets can you track with Hector?
All of them: vehicles, tools, road-maintenance equipment, sports and event equipment, IT assets, street furniture… The fields are fully customizable.
Does Hector handle staff requisition requests?
Yes. Staff submit their requests directly in the tool, you approve or decline in one click, and every action stays tracked.
Can you manage maintenance for vehicles and equipment?
Yes. You schedule maintenance and track the end of life of every asset to anticipate replacements rather than being caught out by them.
Can several departments use Hector at the same time?
Yes, with an unlimited number of users and custom permissions per profile or per department.
Does Hector help control budgets and public procurement?
Yes. Low-stock and end-of-life alerts prevent duplicate purchases and emergency orders, for a better-controlled budget.
Can I try Hector before committing?
Yes, a free 15-day trial with no commitment lets you test the platform on your own assets.