Connexion
Track every asset across your schools and campuses in real time: IT devices, teaching equipment, loan equipment and rooms. From a single school to an entire school district, Hector prevents losses and keeps your inventory always up to date.
Inventory management software for education is a centralized system that tracks every asset an educational institution owns: IT devices, teaching equipment, furniture, loan equipment and rooms, from the whole estate down to the items handed to each student. It replaces scattered spreadsheets with a single source of truth shared by IT, finance and school staff.
Hector lets you locate every asset, manage loans and reservations, run inventory audits and track depreciation in one tool, accessible to staff and students alike. For K-12 school districts, school divisions and school boards, Hector also runs 1:1 device programs across all schools. For colleges and universities, it powers equipment lending centers, labs and multi-campus inventories.
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Your sensitive information is protected and stored in a highly secure environment.
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
Import your employees, students or clients so they can access Hector and act autonomously.
Log in instantly with single sign-on, without re-entering your credentials every time.
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Move equipment between stockrooms and sites, with full traceability of every transfer.
Order from your suppliers, receive equipment and enter serial numbers right at receipt.
Let your users request equipment from a catalog and track each request until fulfilled.
Plan and track repairs on your equipment, from the initial request to completion.
Schedule preventive maintenance by subcategory or asset and get alerted before each due date.
Adapt fields, grids, email templates and printouts so Hector fits your processes.
Generate subcategory images, sort imported models and rename technical references into names your teams recognize.
Apply hourly, daily, weekly or monthly rates automatically to every loan, all the way to the invoice.
Between classrooms, buildings and loans to students, school equipment goes missing fast. By tracing every asset and knowing who holds it, Hector cuts losses and secures your institution’s equipment.
Students reserve and borrow equipment straight from the app, from a classroom device to a camera at the university lending center. You always know which item is on loan, to whom and until when, with automatic reminders when a return is overdue and an optional points-based penalty system for repeated late returns.
Manage equipment spread across schools, campuses, departments or buildings. Each site keeps its own stock, staff and permissions, while the central office or IT department keeps the global view. Transfer equipment between sites with full traceability.
Track purchase date, warranty, value and usage for every asset. Hector alerts you when it is time to replace a device or schedule maintenance, so you budget your next rollout from actual numbers, not estimates.
Add all your students, teachers, librarians, storekeepers and technicians at no extra cost. Each role gets its own permissions: a student borrows certain assets, a storekeeper manages loans, an IT manager oversees the whole estate.
Bulk import your existing spreadsheets, connect your identity and device management tools, and your inventory is live within days, with no custom development.
Hector gives school districts a live, district-wide inventory of every Chromebook, iPad, laptop and classroom asset: who has each device, in which school, and in what condition.
Assign a Chromebook or iPad to each student, record serial numbers and accessories, and send each student their asset list to confirm with an electronic signature. The signed document is stored on the student’s record.
Launch a physical count on all users: each student and teacher confirms the devices in their possession, and you see in real time what is missing, school by school.
Import Chromebooks from Google Admin, iPads from Jamf School or Jamf Pro, and Windows devices from Intune or MECM. Users sign in with Google Workspace, Microsoft or SAML, and student and staff accounts stay in sync automatically.
Students and teachers report a damaged device from their own account. IT turns the report into a work order, tracks the repair and hands out a loaner in the meantime.
One of Hector’s biggest advantages is its flexibility. You track exactly what you need, with your own categories and fields, no predefined lists imposed.
Whether you run an elementary school, a middle school, a high school, an entire school district, a college or a university, Hector adapts to the assets you manage.
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« Hector is very helpful in our day-to-day management of equipment rentals. Above all, its strength lies in its dynamic and responsive team. »
Fabrice Rioblanc
Head of Reception, Security, and Maintenance – Villa Arson Nice
« Hector has transformed the way we manage our inventory and track our tools and vehicles. It saves us a considerable amount of time, thanks to real-time information. It’s made a huge difference for us. »
Jimmy Castonguay
PDG – JC7 Construction
« A great tool for inventory management and online reservations for our students. Top-notch and responsive customer service and support. Great prospects for growth. »
Chloé Guillaumin
Head of the Lending Center – IHECS
Students reserve and borrow equipment straight from the Hector app. You keep full visibility over borrowed items, returns and overdue loans, with automatic reminders.
Hector imports Chromebooks directly from Google Admin, then links each device to a student, a school and a location. You always know who holds which device and can sync device data on demand.
Assign each device to a student, have the student confirm their asset list by electronic signature, and track loaners, repairs and returns from the same record.
Run a physical count on all users. Each student and teacher confirms the devices they hold, and Hector shows what is missing per school in real time.
Hector centralizes your entire estate and locates each asset by school, building or room. Each site manages its own inventory, while the central office keeps the global view.Yes. Your teams and students scan, borrow and return equipment from a smartphone, anywhere in the institution.
Yes. Hector syncs users from Google Workspace and Microsoft Entra ID, and devices from Google Chromebook, Jamf School, Jamf Pro, Microsoft Intune and MECM, without re-entry.
As many as you need. Users and permissions are unlimited at no extra cost: students, teachers, librarians, storekeepers and technicians.
North American data is hosted in Canada and the United States, European data in France, Switzerland and the United Kingdom, in SOC 2 Type II and ISO 27001 certified data centers.
Yes. Staff and students scan, borrow and return equipment from a smartphone or tablet, anywhere in the institution.
Yes. A free 15-day trial lets you test the platform on your own equipment. For a district-wide or multi-campus rollout, book a demo to plan your setup.
Try Hector for free, no commitment.
