Education
Managing inventories in the education sector is a real headache. From managing assets assigned to school staff to renting school equipment to students, Excel spreadsheets are definitely not suitable for schools and educational institutions.
With our inventory tracking system, your information will be well managed, and you won’t lose your equipment anymore. Our tool is so easy to use that its implementation is quick and simple and all our automation functionalities really streamline your day-to-day work, from barcode scanning to asset lifecycle traking. Time to reduce human error, and switch to an automated and cloud-based asset management software.
Asset tracking for all your school’s needs
One of Hector’s greatest advantages is its flexibility. Contrary to other inventory management solutions, you can track EXACTLY what you want; there’s no need to choose from predetermined categories or item names. Whether you work for a college, a university, or a k-12 school district, you can track exactly the assets you need, as well as their QR codes barcodes, or serial numbers.
- Audiovisual equipment
- IT equipment, chromebooks, laptops
- Rooms and buildings
- Projectors
- Furniture and desks
- Laboratory equipment
- Sports equipment
- School supplies
- Classroom materials
- Books and magazines
- Software licenses and warranties
- Consumables
- And much more.
The school inventory management software made for you
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Student equipment loans
Hector is more than a school inventory system, it also has a nifty rental management module. Your students can rent their equipment themselves directly on the Hector mobile app. You then have complete visibility on the available equipment, which item is loaned to which student for how long, overdue items, etc. Students can even receive notifications in case of delays. You can also easily scan barcodes with your barcode scanner or on your mobile device.
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Equipment allocation
With Hector, you can easily manage all the equipment sent to each school, department, or building. Whether it’s chromebooks, classroom furniture, laptops, or school supplies, you know where each item is and can manage their movements easily. You know the inventory level in real time, and even have low stock alerts, which helps you know when to reorder any asset. You can even generate purchase orders and request orders.
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Obsolescence management
Allow Hector to track the depreciation of your assets for you. Calculate the lifespan of your equipment using various factors such as the number of check-ins/checkouts, damages, estimated lifespan, etc. The application notifies you when it’s time to replace or maintain the asset. You can easily track the lifecycle of all your assets.
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Unlimited users and permissions
You can add all your students, employees, storekeepers, and technicians without any additional cost. Each type of user can have different permissions, customized to your specific needs. For example, a student can borrow certain assets, a storekeeper can manage loans, and an IT director can manage the school’s IT equipment. You decide!
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Easy and quick setup
Get a school asset management platform that’s user-friendly for all your employees or students. With our many integrations specifically for the education sector, you can import your assets into the platform in no time. Integrate C2 Atom, Jamf School, and many other platforms directly with Hector.
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Easy audits and financial reports
Not only can you track assets and manage inventory in real-time, with Hector you can generate custom reports in a heartbeat. Very useful for inventory control, financial reports, audits, and any other information you need.
Hector in action
All the features you need
IT asset management
Track all your IT equipment, from computers to software and office accessories, in no time.
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Equipment checkout
Automate your equipment check-ins and check-outs, and get a clear view of your loans and rentals.
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Report generation
Forget manual reports. Generate your inventory or equipment audit reports in just a few clicks.
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Mobile Application
The Hector mobile app provides fast and secure access to track your assets, scan items, or reserve equipment.
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Barcode and QR code generation
Hector not only allows you to track all your assets but also to generate barcodes or QR codes, print barcodes, and then scan them for fast and efficient inventory management.
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Inventory management
A real-time inventory system to help you track stock levels and forecasts, know where assets are located, and most importantly, when it’s time to reorder.
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Software and license management
A Software Asset Management solution (SAM) provides an overview and tracks the lifecycle of your software assets, manages software licenses, and monitors software usage.
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Notifications and reminders
We take care of reminding you every time an action needs to be taken, an item is overdue, or maintenance is due.
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Data security
Hector's database is highly secure. Like an impenetrable fortress, your sensitive information is safely stored within our system.
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Room reservation
Hector allows you to see room availability, manage reservations efficiently, and handle visitor management—whether it’s for a conference room or managing coworking spaces.
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Asset and equipment tracking
Get a clear and precise overview of all your hardware and software assets with a flexible tool that adapts to your needs.
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User synchronization
By importing your employees, students, or clients, you enable them to use Hector for various actions.
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Single sign-On (SSO) unique identifier
With our Single Sign-On (SSO) system, accessing Hector's data is faster, eliminating the need to manually enter your credentials each time you log in to the application.
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Operations management
Our operations module allows you to handle daily tasks such as restocking, preparing and delivering inventory, as well as repairing your equipment.
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Equipment rental
Managing equipment check-ins and check-outs is much more efficient with an automated tool compared to a spreadsheet where everything must be updated manually. Increase your workflow speed with this feature.
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Cloud solution
With a cloud-hosted inventory, your information is synchronized in a database. You can update your inventory at any time, from anywhere.
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Integrations
What our clients say about us
Expertise and commitment
A very good tool for inventory management and online reservations for our students
Strong communication
Simple and clear inventory
The Hector software is excellent!
Quick assignment of equipment via the mobile app!
A dynamic, competent team that listens to its clients
Optimized inventory
With Hector, we gain efficiency
Students can now book their equipment online, in advance!
Easily manage audiovisual equipment loans
Better management of the loans and returns of audiovisual equipment
Everything we need and more!
Lots of features and customizations
A technological asset for organizations
Very pleased with the features Hector offers
Very flexible inventory system
Enjoy a 15-day free trial with no commitment
