How to choose a barcode printer ?
When it comes to barcode labels, companies often wonder whether it is better to contact an external supplier for printing, or do it yourself.
Read the article »New school year, same problem: outdated inventory management that doesn’t make the storekeeper’s job any easier. Keeping track of thousands of assets with Excel, library software (SIGB) or, worse still, by hand is a real ordeal… which could easily be avoided.
Material tracking and loan management shouldn’t be cumbersome, time-consuming tasks that encroach on all your other projects. Not to mention that using old, manual methods predisposes you to wasted time and mistakes.
Back-to-school time is the best time to review your inventory management from top to bottom. Because you don’t want to go through another full year like this, here’s what you can do to keep your storekeepers, teachers AND students happy.
Managing equipment receipts and payments on spreadsheets (Excel or paper) has its limits in terms of efficiency and speed. The more equipment you have to manage, the more you’ll notice losses, errors and nonsensical inventories.
To avoid these errors, the solution is inventory and loan management software. This change can be perceived as optional and costly by management, whereas it can generate profitable benefits (monetary and time).
There are a number of inventory management software packages on the market, but many of them are not suitable for managing school equipment loans.
The first point to check is the software’s simplicity, since this will enable all those who use it to be productive. Next, you’ll need to check that the software has all the features you need.
Some features you should have :
Hector is an equipment rental management software solution that has been implemented in a number of schools and educational establishments. For example, the Cégep de Jonquière has opted for our online reservation system.
« Hector’s open system has made all the difference for us! Students can now book their equipment online in advance, and this has improved things enormously. »
Our software solution is so flexible that you choose which assets you want to track. By opting for software like ours, you can be sure of maintaining rigorous tracking of your assets on loan or allocated to your facility’s personnel.
Hector can also track the depreciation of your assets for you. Our tool calculates the lifespan of equipment available for rental using various factors such as number of outings, breakdowns, estimated lifespan, etc. The application notifies you when it’s time to change the asset in question. A far cry from an Excel spreadsheet!
Although Hector software is easy to implement, our team can help you get off to a good start right away.
The more assets you have, the harder it is to know how to get organized. That’s why a leading Montreal school asked us to help them implement Hector. Here’s how we do it.
We come to your premises to analyze the situation and talk to your staff about their routine. Then we adapt the software to their reality. In this way, we establish the main stages (reservation, preparation of equipment, loan of equipment, return of equipment, restocking, etc.) of your process in the Hector software.
We define the right structure for your infrastructure. Do you have several stores in several cities? Or several departments? This is also where we organize items, assets with attributes and reservation settings.
Once the application and database have been installed, we configure the settings we planned in the previous step.
To ensure that everyone is comfortable using Hector software, we take the time to train administrators, staff and even students.
It’s not over yet! Implementing inventory and loaner software requires continuous improvement. By using the tool, staff may realize that another function is needed. Once we’ve left the site, we keep in touch with the schools to ensure that the software implementation continues to run smoothly.
Ready for an easier back-to-school experience? You can even start a free 15-day trial to discover the benefits of Hector. To discuss personalized support, please use our contact form to make an appointment!
When it comes to barcode labels, companies often wonder whether it is better to contact an external supplier for printing, or do it yourself.
Read the article »Are you looking for a simple, yet powerful solution to automate the lending of books or school materials? Whether it is to optimize your school’s internal operations or to reduce human effort, the most commonly used solution is Library Management Software (“LMS”).
Read the article »Managing school stock is essential for all educational institutions. In summer, when schools are closed, it’s important to take advantage of this time to optimize inventory management. Here are six practical tips to improve management.
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