Maintaining an up-to-date inventory is very important, but it is even more so for museums and art galleries that have many valuable collections. An art inventory must be well managed and well preserved to ensure its longevity over time.
For insurance and control purposes, high value objects must be checked regularly and some important documentation on the artworks must be kept.
Managing a collection involves a large number of documents to be kept in a safe place:
All these documents are necessary for insurance in case of theft or breakage, but also for you in case of loan and storage.
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Hector keeps all the important documents related to the management of your collection in addition to managing the inventory of your goods.
Putting an inventory number or barcode on the item and on the item’s holder or storage box allows you to quickly obtain information such as history, maintenance, handling, etc.
To keep track of your collection, it is necessary to do a regular inventory check to ensure that nothing has been stolen, moved or lost. Managing your inventory with a barcode scanner could save you a lot of time.
The use of an inventory management software is very useful to manage collections. Indeed, it allows you to store all the important information about your goods in one place and gives you an overview of your collections.
Also, it is important to check your inventory regularly to ensure that all your valuables are still in place. The management system will be able to inform you if an item is currently out (on loan) or if it has mysteriously disappeared.
There are many benefits to using inventory management software to look after an art collection:
Always keep an eye on your most valuable works of art and possessions with our Hector collection management software.
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