HomeBlogMuseum : How to manage your art collection?
Museum : How to manage your art collection?
Posted on December 28 2021
Reading time: 3 minutes
Maintaining an up-to-date inventory is very important, but it is even more so for museums and art galleries that have many valuable collections. An art inventory must be well managed and well preserved to ensure its longevity over time.
For insurance and control purposes, high value objects must be checked regularly and some important documentation on the artworks must be kept.
Managing a collection involves a large number of documents to be kept in a safe place:
The purchase receipt
The photo of the valuable object
The Assessment Report (Status)
The certificate of authenticity
Description and history of the article
The state of conservation of the artworks.
All these documents are necessary for insurance in case of theft or breakage, but also for you in case of loan and storage.
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The use of an inventory management software is very useful to manage collections. Indeed, it allows you to store all the important information about your goods in one place and gives you an overview of your collections.
Also, it is important to check your inventory regularly to ensure that all your valuables are still in place. The management system will be able to inform you if an item is currently out (on loan) or if it has mysteriously disappeared.
There are many benefits to using inventory management software to look after an art collection:
Manage acquisitions and record their entry into the collection
Facilitate the management of art loans
Maintain documentation of inventory withdrawals (disposal, exchange, destruction, loss)
Maintain the history of the artwork.
Always keep an eye on your most valuable works of art and possessions with our Hector collection management software.
Protect your business investments, increase your management performance and limit your time and material losses. Offer you a simple way of having access to important data in the system when you need it.