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Read the article »Do you sometimes feel that your company lacks organization and prevents you from working efficiently and securely? Here is the solution for a better inventory management!
Also known as Lean manufacturing, the 5S methodology is of Japanese origin and was created for the production of Toyota factories. It focuses on the use of several tools to maximize efficiency by creating an ergonomic, clean and organized work environment. As simple as it may seem to you, the 5S methodology is the best system you can refer to in order to consistently achieve favorable and excellent results.
Now let’s dig a little deeper!
The acronym 5S refers to 5 Japanese practices, seiri, seiton, seiso, seiketsu, shitsuki, which can be translated respectively as sort, tidy, clean, standardize and maintain. However, it is possible to find different translations.
The 5S are the 5 operations that follow from the method:
Japanese word |
Related actions |
Seiri |
Sort, throw away, recycle, dispose of and place work tools according to their frequency of use. |
Seiton |
Tidy up, classify so as to reduce the need for physical movement or carrying heavy objects, optimize the use of space. |
Seiso |
Clean, repair. |
Seiketsu |
Standardize your documents or workstation so that another person can find them. |
Shitsuke |
Respect and apply the 4 previous operations and maintain them over time. |
Here is a breakdown of the 5S:
This step requires the collaboration of all the employees. How is that ?
Simply put, this step consists of sorting or going through materials, furniture, equipment, materials, and tools you have in the workplace. The purpose behind all of that is to :
As you may have understood, set in order is really just organizing the items sorted in the first step. That being said, this step is more about properly and neatly putting items in the right place. So, how to set everything in order?
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Now that everything is sorted, and set in order, it is time to make the workplace shine brightly through implementing a cleaning program.
In fact, leaks, damages and many other problems can occur at any business warehouse. Therefore, it is essential to identify them as quickly as possible. One way to do so is to:
If the first 3S were rule number one; rule number 2 would be ‘never forget rule number 1’, and this is what standardization is about. In other words, standardizing is making sure that sorting, setting in order and shining become habits for all the employees, especially when there are several shifts.
Sustainability is the key! This is the last step of the process, and the toughest one. So, what is the 5th S? Sustain is simply implementing this process for a long-term, instead of considering it as a one-time effort. To do so:
Here are the top 5 benefits derived from implementing the 5S methodology:
5S methodology helps remove clutter and organize the workplace in an ergonomic way, allowing employees to perform efficiently, and effectively their tasks. As a result, profitability increases as well.
Until the work environment is neatly organized and clean, it is quite difficult to achieve good results, and meet deadlines. Having said that, and because the 5S methodology enables quick problems detection and abnormalities identification; managers and employees have then enough time to fix them, saving them storage management costs.
The 5s methodology helps craft a safe work environment that minimizes the risk of accidents and injuries, as it takes into consideration the workflow process in the organization.
Because the 5S methodology requires the collaboration of all the employees, they learn to collaborate and work together more as colleagues rather than competitors, which improves their morale, and instills a positive attitude. After all, a happy employee is a loyal employee!
During the sorting, and the setting in order phases, unnecessary and unneeded tools are thrown away, and removed from the workplace, creating more space that can be optimally utilized for storage, and reducing waste in the inventory.
The 5S method allows you to reduce unnecessary pieces of your inventory. Once the sorting of your work tools is done, by pairing this method with an inventory management software like Hector, you will be able to easily keep an eye on your inventory and your office material and thus reduce the loss of your material.
You will find that your productivity, motivation, safety and the quality of your work will be greatly improved, as downtime will be eliminated.
More and more companies around the world are using cloud solutions to run their applications, software or to store their data. But what about cloud compliance?
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