Equipment Calibration and Tracking Management Software

Posted on October 15 2021

Reading time: 6 minutes

Any company with a fleet of equipment and measuring instruments must ensure that all tools are in good working order to guarantee optimal productivity and the safety of all its employees.

Importance of Equipment Calibration

It is also important for companies to meet legal standards, which is why regular follow-ups on the condition of tools are required.

Management and calibration of measuring instruments

Organizations need to have measuring instruments in place to enable them to manufacture quality products. However, it is important that these measuring instruments are calibrated, because if they are not, this can lead to a faulty product design, which could be costly for the company.

If your measuring equipment is defective and you design a product that does not meet the legal standards, this can lead to heavy fines. This is where an equipment calibration and tracking management software comes in handy.

Why is calibration important?

Over time, tools tend to vary and can lose accuracy. An organization that effectively manages tool calibration will have no trouble ensuring that their tools are properly measured and guarantee accurate production that complies with legal regulations.

The purpose behind this calibration practice is to validate the accuracy of a tool by comparing it to pre-defined values, to make quality products all the time.

A tool calibration management system allows:

  • To ensure the accuracy of the equipment 
  • To follow the standard regulations. 
  • Extend the life cycle of assets 
  • To reduce economic losses 
  • To offer quality products and services

An organization that has ISO-9001 certification must be able to calibrate the tools it has to ensure the reliability of the products and services it provides. 

Even though calibration management is crucial for a company, it can be very difficult to manage given the number of tools to be measured which can sometimes be very high. This is why calibration management software can be used to make it easier for asset managers in companies.

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Getting ready to calibrate

A rigorous calibration process

Here are the steps to implement a calibration management system in your company!

1 – Identify and list measuring devices

The company must make an inventory of all the measuring instruments it owns. It is then necessary to classify them according to their characteristics in order to establish a calibration plan, that is to say, to choose the period of time when the measuring instrument must be verified for example. It is also important to check the current measuring instruments at this stage, to ensure that you are starting on the right footing.

2 – Lay the groundwork

All staff must be given the necessary resources to be able to perform the calibration periods.

3 – Plan calibration periods

It is recommended that a calibration period be performed before and after a major project, after a device has been heavily used, or monthly, quarterly, or annually.

4 – The execution of the calibration periods

Once the staff has been trained, it is time for the calibration periods.

5 – Save the information

When following up a calibration period, it is important to keep track of everything. A software for the management of measuring equipment is particularly useful in this situation, because it would allow you to attach the necessary documentation on particular instruments, directly in their description sheet for example.

6 – Analysis of the results

Managers will be able to make decisions on what actions to take after consulting the benchmarking results.

Equipment Calibration and Tracking Management Software

Measurement instrument calibration management software

Ultimately, calibration management is as important as having a preventive maintenance plan for your assets.

A software program for the management of measuring instrument fleets will certainly allow you to manage your calibration properly. You will be able to use it to make a complete inventory of your measuring instruments, but also to obtain alerts when it is time to proceed with the new calibration period.

It will also allow you to keep track of all the important information about each calibration period your company undertakes.

Here again, Hector is the solution to help you in the process of installing a calibration management system.

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