Asset and equipment management
Ultra-flexible asset management software
Let’s be honest: tracking and managing your equipment quickly turns into a headache, especially with tools that don’t fit and end up producing wrong data. Hector lets you build your fleet your way: no imposed fields, no rigid system, no Excel file that no longer matches reality in the field. You start simply and grow your asset base at your own pace, without cataloging everything on day one. You decide.
What is asset management software?
Asset management software (or asset tracking software) centralizes your entire equipment fleet and tracks every move: location, assignment to an employee, condition, maintenance and lifecycle. It replaces Excel spreadsheets and paper inventories, sources of errors and losses, with a single database, updated in real time on desktop and mobile.
In practice, Hector lets you know at any time what equipment you own, where it is, who is using it and in what condition, with no manual re-entry, thanks to barcode, QR code and RFID scanning.
How does asset tracking work in Hector?
01
Register your assets
Enter or import your equipment with the useful details: model, tracking number, purchase year, price, depreciation, photo, QR code, barcode.
02
Add your users
Invite your employees, students or team members and assign each one custom permissions.
03
Track and locate in real time
Keep control of your tangible assets, on site or remotely, online and on the mobile app.
04
Scan to act
One scan is enough to assign an asset to an employee or a location, and record every move.
Why track your equipment with Hector?
Save time and money
Forget manual entry in Excel. Automated tracking means less time lost updating inventory and producing reports, and fewer errors and costs from lost or duplicate equipment.
Keep an eye on your assets, in real time
Your data syncs continuously: access information on your assets anytime, on mobile or desktop. Your teams handle equipment check-ins and check-outs themselves, without you losing track.
Track the lifecycle of your assets (built-in CMMS)
Hector goes beyond simple tracking: maintenance is built in (CMMS). Track the lifespan and depreciation of your fleet in a few clicks, and schedule notifications for your preventive maintenance and replacements, enough to avoid costly breakdowns and damage.
Locate and assign your equipment in one scan
Scan an asset with the mobile app to assign it to an employee or a new location. You keep control of your assets on site or remotely, and you simplify loans, reservations and equipment moves.
Track exactly the assets YOU need
Hector’s greatest strength is its flexibility. You track precisely what you want: no imposed category or item name. You define your own assets, categories and locations. Ideal for managing an IT fleet, tools or any other asset, whatever your industry.
- IT fleet
- Audiovisual equipment
- Tools and machinery
- Sports equipment
- Event equipment
- Vehicle fleet
- Licenses and warranties
- Receipts and documents
- Rooms and buildings
- and many more.
Asset management: Excel or a real tracking software?
Entering and keeping your fleet up to date in a spreadsheet is time-consuming and risky: a frozen file tells you neither where an asset is, nor who is using it, nor when to service it. Hector updates this information automatically and saves you considerable time. And since it is a cloud solution, it evolves continuously with industry standards.
Hector vs Excel
| Criteria | Hector | Excel spreadsheet |
|---|---|---|
| Asset location | Visible in real time | Unknown without asking |
| Assignment to an employee | In one scan, with history | Manual note, soon lost |
| Data updates | Automatic, synced | Manual, often outdated |
| Equipment identification | Barcodes, QR codes, RFID | Search in the file |
| Lifecycle and maintenance | CMMS + automatic alerts | Track it yourself |
| History per asset | Full: who, when, condition | Partial or missing |
| Mobile access | Web and mobile app | Limited to the file |
Software built for every industry
Hector adapts to your needs, whatever your industry.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Your questions, answered
What is asset management software?
It is a tool that centralizes your entire equipment fleet and tracks every move: location, assignment, condition, maintenance and lifecycle. It replaces spreadsheets and paper inventories with a single database, updated in real time.
What is the difference between inventory management and asset tracking?
Inventory management mainly concerns consumable stock (levels, reordering). Asset tracking concerns the durable equipment you keep and reuse: who has it, where it is, in what condition, and when to service it. Hector covers both.
Can you track any type of asset?
Yes. Hector imposes no category or item name: you create your own assets, categories and locations. IT fleet, tools, audiovisual, vehicles, licenses, rooms, you track exactly what you want.
Does Hector manage equipment maintenance (CMMS)?
Yes. You track the lifespan and depreciation of your assets and schedule preventive-maintenance and replacement notifications, to avoid costly breakdowns and damage.
Can you locate and assign equipment to an employee?
Yes. Each asset can be located in real time and assigned to an employee or a location in a single scan, on site or remotely.
Do you have to enter everything from the start?
No. You grow your asset base at your own pace, as you need. Getting started is simple and you can complete your fleet gradually.
Do you have to enter everything from the start?
Yes. You can import your existing equipment to get started quickly, without re-entering each asset by hand.