RFID inventory management
Fast, accurate RFID inventory management software
Identify and locate every item by radio frequency, with no manual scan and no line of sight.
Hector gives you a real-time view of your stock: where, how many, and in what condition.
What is RFID inventory management?
RFID inventory management is a tracking method that uses radio-frequency tags and RFID readers to automatically identify and locate each item, with no visual contact and no one-by-one scan. Where barcodes require reading item by item, an RFID reader captures several hundred tags per second, even through boxes and pallets.
In practice, Hector turns this technology into real-time tracking: every check-in, check-out or move updates your database automatically, with no manual entry, a source of errors and losses.
Why manage your stock by RFID with Hector?
Real-time visibility into your stock
RFID uses radio waves to deliver instant updates on stock levels and locations. You anticipate demand, whether in a warehouse, an office, a workshop or a medical environment.
Inventories done in minutes
Where a manual inventory takes hours, a single reader scans hundreds of items in seconds. A study by the RFID Research Center at the University of Arkansas measured counting 10,000 items in 2 hours with RFID versus 53 hours with barcodes, about 96% less time.
Fewer errors, more reliable stock
According to Auburn University’s RFID Lab, RFID raises inventory accuracy from an average of around 65% to more than 95%, and up to 99% in well-configured deployments. Fewer stockouts, less overstock, reliable data.
An affordable, scalable solution
Passive tags (battery-free), active RFID or UHF technology: the system is calibrated to your needs, from a small warehouse to multi-site operations, while staying cost-effective.
How does RFID work in Hector?
1. Tag your stock
Apply an RFID tag to each item, box or pallet.
2. Scan with an RFID reader
Handheld or fixed readers capture the data instantly, even with no direct sight of the tag.
3. Access data in real time
Up-to-date levels and locations in Hector, from any device.
4. Let the alerts work
Low stock, scheduled maintenance, reordering: Hector notifies you automatically.
5. Run your inventories in a single pass
One reader, a few minutes, a reliable count, the inventory updates itself.
Everything you can track by RFID
Hector’s strength is its flexibility: no category is imposed. You define your own assets, categories and locations, then track them by RFID exactly the way you want.
- Audiovisual equipment
- Tools and machinery
- Sports equipment
- Stock and consumables
- Furniture and equipment
- Medical and orthopedic equipment
- IT fleet
- Event equipment
- Vehicle fleet
- and many more.
RFID or barcode: what is the difference?
Entering and scanning each item one by one is slow and error-prone. RFID reads in bulk, with no line of sight, and makes your stock reliable. The two technologies remain complementary, and Hector supports both.
| Criteria | RFID | Barcode |
|---|---|---|
| Reading mode | Contactless, through boxes and pallets | Line of sight, item by item |
| Reading speed | Several hundred tags per second | One item at a time |
| Stock accuracy | 95 to 99% | About 65 to 80% |
| Inventory time | Cut by up to 25x | High, manual counting |
| Data stored | Serial number, batch, location, history | Identifier only |
| Bulk inventory | A whole pallet in one pass | Impossible, unit scan |
| Ideal use case | High volumes, asset fleets, multi-site | Low volumes, point of sale |
Software built for every industry
Hector adapts to your needs, whatever your industry.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Transfer order
Move equipment between stockrooms and sites, with full traceability of every transfer.
Purchase Orders
Order from your suppliers, receive equipment and enter serial numbers right at receipt.
Requisitions
Let your users request equipment from a catalog and track each request until fulfilled.
Work Orders
Plan and track repairs on your equipment, from the initial request to completion.
Maintenance
Schedule preventive maintenance by subcategory or asset and get alerted before each due date.
Customization
Adapt fields, grids, email templates and printouts so Hector fits your processes.
Artificial Intelligence
Generate subcategory images, sort imported models and rename technical references into names your teams recognize.
Rental rate
Apply hourly, daily, weekly or monthly rates automatically to every loan, all the way to the invoice.
Your questions, answered
What is RFID in inventory management?
RFID (radio-frequency identification) uses radio-wave tags and readers to automatically identify and locate items, with no manual scan and no line of sight. It enables real-time stock tracking.
Is RFID more accurate than barcodes?
Yes. Barcode or manual systems generally reach 65 to 80% accuracy, while RFID commonly reaches 95 to 99% when properly deployed.
How much time does an RFID inventory save?
A considerable amount: a University of Arkansas study showed that counting 10,000 items dropped from 53 hours with barcodes to 2 hours with RFID, about 96% less time.
Do you have to replace your barcodes with RFID?
Not necessarily. Many organizations combine the two: RFID for real time and fast counts, barcodes for certain one-off uses. Hector supports both.
Passive or active RFID: which to choose?
Passive tags (battery-free, low cost) suit tracking of standard items; active RFID is used to track high-value assets over long distances. Hector helps you choose based on your use case.
Does RFID work on mobile?
Yes. You check your stock and trigger reads from the Hector mobile app just as from the web.