User management
User synchronization: fast, automated import
Add your employees, students, members or clients to Hector in a few minutes. Excel, SCIM, Azure Active Directory or manual entry: you choose the method, Hector keeps your base up to date.
What is user synchronization?
User synchronization means automatically importing and keeping up to date the list of people in your organization in Hector: employees, students, members or clients. Instead of entering each account by hand, you connect your existing source (directory, Excel file) and Hector handles the rest.
It is different from single sign-on (SSO): synchronization creates and updates the accounts, while SSO lets people log in with a single credential. The two work together.
Why add your users?
You keep control of permissions
Set the permission level of each user, or each user type. You stay in control of every operation.
Active users, or simply tracked
Not all your users need to log in: you can add some just to know who a piece of equipment is loaned to, without giving them access to the platform. You decide.
Your teams in self-service
Once added, your users can request a loan, report a breakdown, update the inventory or scan items, according to the rights you grant them.
A base that stays up to date
With automatic synchronization, arrivals and departures are reflected without manual entry. Your user base stays true to reality.
How does it work?
- Choose your method: Excel, SCIM connector, Azure Active Directory or manual entry.
- Import or sync: Hector pulls your users from the chosen source.
- Set the permissions: Per user or per user type.
- Your users are ready: They access the authorized actions, or are simply tracked in the inventory.
What your users can do in Hector
- Request an equipment or room loan
- Report a breakdown or a maintenance need
- Update inventory levels
- Pull reports or audits
- Check stock or inventory levels
- Scan items (consume, borrow, assign)
Several ways to import your users
| Method | How it works | Ideal for |
|---|---|---|
| Excel import | Import an Excel user sheet synced with Hector | Quick start, one-off imports |
| SCIM connector | Automatic daily user synchronization | Organizations with a central directory |
| Azure Active Directory | Connect to Microsoft Azure AD; your users log in with Microsoft | Microsoft environments |
| Manual entry | Create a user directly in Hector | Small volumes, occasional additions |
Software built for every industry
Hector adapts to your needs, whatever your industry.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Your questions, answered
How do you import your users into Hector?
Four methods: Excel import, SCIM connector, Azure Active Directory sync or manual entry. You choose based on volume and your environment.
What is SCIM?
SCIM (System for Cross-domain Identity Management) is a standard for automatic user provisioning. Hector’s SCIM connector provides a daily synchronization.
Can you sync with Azure Active Directory?
Yes. You configure Microsoft Azure AD with Hector so your users log in with their Microsoft account.
Can you add a user who never logs in?
Yes. You can add a user solely to track who a piece of equipment is loaned to, without giving them platform access.
Can you manage permissions per user?
Yes. You set the permission level per user or per user type.
What is the difference between user synchronization and SSO?
Synchronization creates and updates the accounts (provisioning); SSO lets people log in with a single credential (authentication). The two are complementary.