Fixed asset management
Fixed Asset Management Software
Hector centralizes the tracking of all your fixed assets, from acquisition to disposal. Automatic depreciation, real-time net book value and mobile physical counts: no more rigid spreadsheets or hand-keyed entries.
The benefits for your organization
The reasons teams rely on Hector to manage their fixed assets.
Save time
and money
No more keying entries by hand into spreadsheets. Automation removes costly errors, tracks each asset’s book value and streamlines the handling of disposals and asset loans.
Master the lifecycle and depreciation
Track the in-service date, useful life and end of life of each asset. Manage your depreciation schedules (straight-line, declining balance) in line with your tax obligations.
Tangible and intangible assets
IT hardware, industrial equipment or patents: Hector adapts to every type of fixed asset, including physical counts, security deposits and assets under construction.
Better cross-department communication
Your finance team is alerted automatically, by email or notification, as soon as a piece of equipment is archived, broken, scrapped or stolen. Finance keeps an up-to-date view across every department.
Simpler compliance
and audits
Precise tracking of entries, depreciation schedules and disposals makes reviews easier and reduces non-compliance risk. Automatic report generation speeds up audits and your accountant’s work.
Better strategic
decisions
With a clear view of your asset base, decide between acquiring, renewing or disposing of assets by weighing their book value, useful life and profitability.
What is fixed asset management software?
It is a tool that centralizes the tracking of all of a company’s long-term assets (hardware, equipment, patents, property) and automates the calculation of their depreciation and book value, in line with accounting and tax obligations. It replaces manual spreadsheets with a single, always up-to-date source of data.
From acquisition to close, in 4 steps
01
Import or create your assets
Purchase price, serial number, in-service date, depreciation period, photos, QR codes. Bulk-import from an existing Excel file or create records one by one.
02
Set up depreciation and access rights
Define your methods (straight-line, declining balance) and conventions to match your accounting rules. Assign permissions by department: accounting, HR, asset managers. The tool fits your organization.
03
Track, scan, count
Run the physical count of your fixed assets on the move: scan your assets from the mobile app and reconcile what is there against your register, site by site.
04
Report and decide
Generate your depreciation and inventory reports in a few clicks, export them to your ERP or accounting software, and decide on acquisitions, renewals and disposals based on reliable data.
Track the fixed assets you need
Unlike solutions that force predefined categories, Hector lets you model every type of fixed asset, with no rigidity.
Tangible fixed assets
- IT and office hardware
- Industrial equipment and machinery
- Furniture and fittings
- Vehicles and rolling stock
Intangible assets
- Patents and licenses
- Software and usage rights
- Goodwill
Financial assets and assets under construction
- Securities and security deposits
Software built for every industry
Hector adapts to your needs, whatever your industry.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Your questions, answered
What is fixed asset management software?
Fixed asset management software centralizes the tracking of a company’s capitalized assets (tangible, intangible and financial), from acquisition to disposal. It automates depreciation, updates net book value in real time and generates the reports needed for closings and audits.
What is the difference from an Excel spreadsheet?
A spreadsheet requires manual entry of journal entries and depreciation schedules, which invites errors and duplicates. Hector calculates depreciation automatically, keeps a full history per asset, alerts you to end-of-life events and supports physical counts by scan, for a base that stays current and auditable.
Which depreciation methods does Hector support?
Hector handles straight-line and declining-balance depreciation, with configurable conventions (full year, pro rata). Methods and useful lives are set to match your accounting rules, then apply automatically to each asset.
Does Hector integrate with my accounting software or ERP?
Yes. Hector exports your fixed-asset and depreciation data to feed your accounting system or ERP, and gives your accountant detailed, ready-to-use reports.
Can you run the physical count from a mobile device?
Yes. The mobile app lets you scan the barcodes and QR codes of your fixed assets for a fast, site-by-site count, and reconcile what is there against your register.
Is Hector suitable for small businesses as well as large enterprises?
Yes. Hector scales from a few dozen to several thousand fixed assets, with a quick start for small businesses and fine-grained, department-level permissions for larger, more structured organizations.
Is my accounting data secure?
Your sensitive information is protected and hosted in a highly secure environment, with role-based access management.