Event inventory management software
Track all your event equipment in real time: staging, sound, lighting, furniture and sets in a single dashboard. Hector replaces your Excel inventories, prevents double bookings and makes sure everything is ready on show day.
What is event inventory management software?
Event inventory management software lets you track and manage equipment throughout its lifecycle, from purchase to maintenance and replacement. It centralizes all the gear needed for conferences, exhibitions and live productions, ensuring its availability and condition, while monitoring stock, check-in / check-out and warehouse management.
Hector lets you locate every piece of equipment, automate maintenance notifications and make sure all your gear is ready for production. Your teams get a single platform to manage assets across several projects, from purchase order to event planning, with tools like barcodes, QR codes and the mobile app, especially useful in the field.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Transfer order
Move equipment between stockrooms and sites, with full traceability of every transfer.
Purchase Orders
Order from your suppliers, receive equipment and enter serial numbers right at receipt.
Requisitions
Let your users request equipment from a catalog and track each request until fulfilled.
Work Orders
Plan and track repairs on your equipment, from the initial request to completion.
Maintenance
Schedule preventive maintenance by subcategory or asset and get alerted before each due date.
Customization
Adapt fields, grids, email templates and printouts so Hector fits your processes.
Artificial Intelligence
Generate subcategory images, sort imported models and rename technical references into names your teams recognize.
Rental rate
Apply hourly, daily, weekly or monthly rates automatically to every loan, all the way to the invoice.
Software built for event professionals
Real-time visibility of your equipment
Track your stock levels and asset availability in real time. Your teams know exactly what equipment they have, and where.
Avoid double bookings and losses
By cutting reliance on manual tracking, your teams focus on their projects, meet client expectations and avoid both double bookings and lost equipment.
Automate maintenance and returns
Automate servicing alerts, returns and equipment requests to streamline your workflows and keep your gear operational.
Manage assets across several projects
A centralized platform to manage equipment from one project to the next, from purchase order to event planning.
A complete solution, in the cloud
Manage your entire inventory from one platform, accessible wherever you are, before, during and after the event.
Inventory at your fingertips
Scan your barcodes or QR codes with a smartphone and take inventory straight from the app, on site or at the warehouse.
Track all your organization's assets
Most inventory software only tracks predefined assets. Hector lets you track exactly the assets you want. Beyond simple inventory, you track loans, returns, maintenance and the full lifecycle of your equipment, on one or several sites. Every field is customizable: inventory your event fleet exactly the way you want.
- Stages and podiums
- Lighting
- Audio systems
- Screens and video
- Seating and furniture
- Sets and signage
- Trussing and rigging
- Cables and connectors
- Tents and marquees
- Generators
- Two-way radios
- Consumables and supplies
Our customers love Hector and say so
⭐⭐⭐⭐⭐
« Hector is very helpful in our day-to-day management of equipment rentals. Above all, its strength lies in its dynamic and responsive team. »
Fabrice Rioblanc
Head of Reception, Security, and Maintenance – Villa Arson Nice
⭐⭐⭐⭐⭐
« Hector has transformed the way we manage our inventory and track our tools and vehicles. It saves us a considerable amount of time, thanks to real-time information. It’s made a huge difference for us. »
Jimmy Castonguay
PDG – JC7 Construction
⭐⭐⭐⭐⭐
« A great tool for inventory management and online reservations for our students. Top-notch and responsive customer service and support. Great prospects for growth. »
Chloé Guillaumin
Head of the Lending Center – IHECS
Your questions, answered
Can Hector manage equipment across several events at once?
Yes. Assign equipment to each project, track its availability and avoid scheduling conflicts.
Can you avoid equipment double bookings?
Yes. Hector shows in real time what is available, rented or under maintenance, which eliminates double bookings.
Can you track equipment maintenance and returns?
Yes. Automate servicing and return alerts to keep your fleet operational.
Does Hector integrate with my existing tools (CRM, project management)?
Yes. We offer many integrations and access to our open API.
Does Hector offer barcode or QR inventory?
Yes. Generate and scan barcodes or QR codes to inventory your equipment in seconds.
Can I try Hector before committing?
Yes, enjoy a free 15-day trial, with no commitment.