Barcode inventory management
Barcode inventory management software
Streamline your entire inventory process with Hector’s barcode management system. Scan your items via barcodes and QR codes, track your inventory and manage your stock levels in real time from your mobile or your computer, with no manual entry.
What is barcode inventory management software?
Barcode inventory management software lets you identify each item or asset with a label (barcode, QR code or RFID), then scan it to check it in or out, track its movements and keep stock levels up to date, with no manual re-entry. It replaces spreadsheet logging, a source of errors and wasted time.
With Hector, the barcode reader and generator are built in: you create and print your labels from the software, then scan with a smartphone or an external reader.
A system that adapts to all your uses
Hector is flexible enough to cover all your inventory cases, across every industry and department: healthcare, education, public sector, industry, IT services and many more. Depending on your need:
Loans and reservations
Track loaned or reserved equipment, manage returns and get alerts for late returns.
Asset tracking
Inventory and track IT hardware, tools, furniture and more, with a full history per asset.
Office and facility management
Manage everything, from supplies to technology equipment, across your shared spaces.
Scan, track and reorder anywhere, anytime
Take your inventory everywhere with the Hector mobile app. Scan your barcodes with your phone’s camera, or connect a reader for batch operations. You access your inventory in real time and collaborate with your team, wherever you are.
- Scan items to check them in or out
- Generate, assign and print labels for new items
- View and edit inventory records with the full activity history
- Monitor stock levels and set automatic reorder alerts
- Access your inventory across multiple sites and with multiple users
Built-in barcode generator and label printing
Forget external tools: Hector includes a generator that creates your codes in common formats (UPC, EAN, 1D, 2D). Customize and print your labels directly from the software.
- Choose from standard barcode formats
- Assign a unique barcode to each asset or product
- Use label templates for fast creation
- Print labels compatible with common printers and readers
How it works: a simple 3-step process
It is easier than you think.
1. Set up your inventory
Add your equipment with its details (serial numbers, photos, manuals) and categorize it for easy search. This one-time step builds your digital equipment library.
2. Generate the barcodes
In a few clicks: choose the barcode type, its size and the information to display.
3. Print and use
Print the codes, stick them on your equipment and track everything in Hector. Scan them with a mobile or a reader to record a loan, a move or a status change.
Barcode inventory software for every organization
Hector is a cloud inventory software, built for small operations as well as large organizations. With its built-in barcode reader and generator, it removes manual entry, cuts errors and gives you better control of your inventory: office supplies, tools or IT equipment.
- Scan and track stock with 1D, 2D, UPC, EAN or QR barcodes
- Use any barcode reader or your Android / iOS smartphone
- Print labels and generate unique codes for each item
- Track SKU, serial number, stock level and product info in real time
- Integrate Hector with Excel, Outlook, Google Calendar, MECM and more
- Customize item fields and automate reorder alerts
Manual entry or barcode?
Manual spreadsheet logging is slow and riddled with errors. Barcodes turn every check-in, check-out and count into a simple scan, with an automatic history.
Hector vs Excel
| Criteria | Hector (barcode) | Manual entry |
|---|---|---|
| Check-in / check-out | Instant scan | Row-by-row entry |
| Entry errors | Nearly eliminated | Frequent |
| Label creation | Built-in generator and printing | External tool or manual |
| Inventory count | Fast scan, multi-item | Manual logging |
| History per item | Full and automatic | Partial or missing |
| Scanning hardware | Smartphone or external reader | No automated tracking |
| Supported formats | 1D, 2D, UPC, EAN, QR | None |
Software built for every industry
Hector adapts to your needs, whatever your industry.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Transfer order
Move equipment between stockrooms and sites, with full traceability of every transfer.
Purchase Orders
Order from your suppliers, receive equipment and enter serial numbers right at receipt.
Requisitions
Let your users request equipment from a catalog and track each request until fulfilled.
Work Orders
Plan and track repairs on your equipment, from the initial request to completion.
Maintenance
Schedule preventive maintenance by subcategory or asset and get alerted before each due date.
Customization
Adapt fields, grids, email templates and printouts so Hector fits your processes.
Artificial Intelligence
Generate subcategory images, sort imported models and rename technical references into names your teams recognize.
Rental rate
Apply hourly, daily, weekly or monthly rates automatically to every loan, all the way to the invoice.
Your questions, answered
What is barcode inventory management software?
It is a tool that identifies each item with a label (barcode, QR, RFID) and lets you scan it to check it in or out, track its movements and keep stock levels up to date, with no manual re-entry.
Do you need a barcode reader, or is a smartphone enough?
A smartphone is enough: the mobile app scans with the camera (Android and iOS). You can also connect an external reader for batch operations.
Which barcode formats are supported?
Hector supports the common formats: 1D, 2D, UPC, EAN and QR codes.
Does Hector generate and print the labels?
Yes. The built-in generator creates unique codes and customizable labels, printable directly from the software, compatible with common printers and readers.
What is the difference between barcode, QR code and RFID?
The barcode (1D) stores little information and is read in line of sight. The QR code (2D) holds more and scans easily with a smartphone. RFID is identified by radio frequency, with no direct line of sight, ideal for fast, high-volume inventories. Hector handles all three.
Can you scan several items at once?
Yes. By connecting a reader, you run batch operations; on a smartphone, you scan in sequence for fast counts.
Does Hector integrate with my other tools?
Yes. Hector integrates with Excel, Outlook, Google Calendar and MECM, among others, and connects to other tools through its native integrations and its API.