Uniform management
Uniform Inventory Management Software
Kitting out a new hire, finding the right size, collecting garments when someone leaves: uniform management eats time and quickly tips into overstock or shortage. Hector centralizes it all: stock by size and department, an allocation assigned to each employee, and reordering triggered automatically. No more Excel and Google Sheets copied by hand.
What is uniform management software?
Uniform management software tracks, distributes and maintains an organization’s uniforms and workwear. It replaces manual spreadsheets with centralized tracking: stock levels by size and department, allocation to each employee, returns, and the lifecycle of each item.
It suits sectors that kit out their teams daily: healthcare, hospitality, industry, education, public safety, where having the right sizes available and meeting hygiene and brand-image standards are real concerns.
What you manage with Hector
Real-time stock, by size and department
See your stock levels in each locker room, warehouse or department, and locate each item by size, department or employee.
Allocation per employee
This is the heart of uniform management: set an allocation per role (for example 3 polos and 2 trousers per year), assigned to each employee. Hector tracks what has been issued, what is left to give, and resets the entitlements each year based on your fiscal year. No more garments handed out by guesswork.
Assignment and returns by scan
Barcode or RFID tags: every issue, return or size swap is recorded with a scan, for a precise history per employee.
Automatic reordering
Min/max thresholds per item and per size trigger the alert and the purchase order, anticipating peaks from hiring or seasons.
Lifecycle and upkeep
Track the status of each garment (in service, in laundry, under repair, retired) and its moves to the laundry, to keep quality and cleanliness in check.
Suppliers and reports
Manage your uniform suppliers and generate reports (by department, by budget, by regulatory requirement) from custom attributes.
How it works
01. Inventory your uniforms
Create your items by model and size (barcode / RFID, supplier, photo).
02. Set allocations and thresholds
An allocation per role, stock thresholds per item and per size.
03. Assign and collect by scan
Issues, returns and swaps recorded from mobile.
04. Reorder and analyze
Automatic purchase orders on threshold, status tracking, reports by department and budget.
Software built for every industry
Hector adapts to your needs, whatever your industry.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Transfer order
Move equipment between stockrooms and sites, with full traceability of every transfer.
Purchase Orders
Order from your suppliers, receive equipment and enter serial numbers right at receipt.
Requisitions
Let your users request equipment from a catalog and track each request until fulfilled.
Work Orders
Plan and track repairs on your equipment, from the initial request to completion.
Maintenance
Schedule preventive maintenance by subcategory or asset and get alerted before each due date.
Customization
Adapt fields, grids, email templates and printouts so Hector fits your processes.
Artificial Intelligence
Generate subcategory images, sort imported models and rename technical references into names your teams recognize.
Rental rate
Apply hourly, daily, weekly or monthly rates automatically to every loan, all the way to the invoice.
Your questions, answered
What is uniform management software?
It is a tool that tracks, distributes and maintains uniforms and workwear: stock by size and department, allocation to each employee, returns and lifecycle. It replaces spreadsheets and prevents both shortages and overstock.
How do you manage uniform allocation per employee?
You set an allocation per role (for example a number of garments per year). Hector tracks what has been issued to each employee, what is left to assign, and resets the entitlements each year based on your fiscal year.
Can you track uniforms by size?
Yes. Each item is managed by model and size: you see available stock by size, department and locker room, and locate each item.
How do you kit out a new hire and collect garments when they leave?
On arrival, you assign the full allocation in a few scans, in the right size. On departure, Hector lists in one click the uniforms assigned to the person and the ones to collect.
Does the software handle reordering?
Yes. Min/max thresholds per item and per size trigger the alert and automatically generate purchase orders, anticipating hires and seasons.
Can you track laundry and upkeep of uniforms?
Yes, through the status of each garment (in service, in laundry, under repair, retired) and its moves to the laundry, to keep quality and cleanliness under control.
Is Hector suitable for healthcare, hospitality or industry?
Yes. Hector is built for organizations that kit out their teams daily: hospitals, hotels, factories, schools, public services, with management by department, size and employee.