Heavy equipment management
Heavy Equipment Management Software for Your Jobsites
An excavator down for a missed service is a lost day on site. Hector tracks each of your machines, schedules their maintenance and centralizes repairs, from the operator’s breakdown report to the closed work order. Fewer unplanned stops, controlled maintenance costs, equipment that lasts longer.
What is heavy equipment management software?
Heavy equipment management software centralizes the tracking of construction machines (bulldozers, excavators, backhoe loaders, aerial lifts) across their full lifecycle: acquisition, assignment to sites, maintenance and decommissioning. It schedules servicing, triggers repairs and keeps the history and costs of each machine.
The goal: maximize fleet availability, avoid costly breakdowns and extend asset life, on a single site or across many.
Run maintenance, preventive and corrective
Preventive maintenance
Set a service frequency per machine type. Hector shows the machines due for service on the dashboard, alerts you before the deadline, keeps the full history and records the cost of each job, so you can budget and anticipate rather than react.
Corrective maintenance and work orders
When a breakdown occurs, the operator reports it from mobile, directly on the record of the machine they use. On the management side, the Operations Module turns that report into a work order: schedule your teams’ intervention, handle internal or external repairs, and consume the spare parts tied to the job.
Track your machines across every jobsite
Assignment by site
Each machine is identified (barcode, QR, RFID) and assigned to a site, depot or operator. You know where each machine is and who uses it.
Tracked moves
Transfer orders move a machine from one site to another with approval, a named owner and a scan at both dispatch and receipt.
Utilization rate
Track how your machines are used to schedule maintenance at the right time and spot underused equipment.
Warranties
Hector tracks each machine’s warranty end date and alerts you before it expires, so you never pay for a repair still under cover.
Why use heavy equipment management software?
Reduce downtime
Scheduled preventive maintenance avoids the breakdown that pins a machine mid-site.
Control costs
Maintenance costs tracked per machine, warranties watched, parts tied to jobs: you know what your fleet really costs.
Extend asset life
Regular, tracked maintenance lengthens the life of each asset.
Secure and document
Scheduled inspections and a full history make compliance and audits easier.
How it works
01. Inventory your fleet
One record per machine (reference, value, warranty, barcode / QR / RFID, photo).
02. Schedule maintenance
A service frequency per machine type, inspections, automatic alerts.
03. Assign and move by site
Assignment and approved transfer orders, utilization tracking.
04. Repair and analyze
Mobile breakdown reports, work orders, tracked costs and availability reports.
Hector vs a spreadsheet
| Criteria | Hector | Excel spreadsheet |
|---|---|---|
| Machine location | By site (assignment and scan) | Calls and guesswork |
| Preventive maintenance | Frequencies and automatic alerts | Calendar soon forgotten |
| Repairs | Work orders (internal or external) | Emails and paper |
| Field breakdown reports | By the operator, from mobile | By phone, soon lost |
| Moves between sites | Transfer orders with approval | Untracked |
| Maintenance costs | Tracked per machine | Unknown |
| Warranties | Alerts before expiry | Repairs paid for by mistake |
Software built for every industry
Hector adapts to your needs, whatever your industry.
Everything you need
Asset Tracking
Get an instant overview of all your hardware and software assets, with a flexible tool that adapts to your needs.
Equipment Loans
Automate equipment check-in and check-out, and keep clear track of your loans and rentals.
Mobile App
Access Hector anywhere: track your assets, scan your items and reserve equipment securely.
Report Generation
No more manual reports. Generate your inventories and equipment audits in just a few clicks.
Notifications & Reminders
Get alerted automatically whenever an action, an overdue return or a maintenance task needs your attention.
Data Security
Your sensitive information is protected and stored in a highly secure environment.
Barcodes & QR Codes
Generate and scan barcodes and QR codes to track your assets quickly and without errors.
RFID Inventory
Identify your assets by radio frequency (RFID): no more manual entry or time lost during inventory counts.
See more features
User Synchronization
Import your employees, students or clients so they can access Hector and act autonomously.
Single Sign-On (SSO)
Log in instantly with single sign-on, without re-entering your credentials every time.
Operations Module
Manage your daily activities: procurement, preparation, delivery and repair of your equipment.
Cloud Solution
Your inventory hosted in the Cloud, synced and accessible anytime, anywhere.
Inventory Reconciliation
Compare your physical inventory against your Hector data, spot discrepancies and make your stock reliable fast.
Iris Module
Link your QR codes to specific actions and trigger creation, movement or consumption in a single scan.
Accounting Module
Centralize invoices and payments in Hector: templates, documents and clear tracking of your transactions.
Your questions, answered
What is heavy equipment management software?
It is a system that centralizes the tracking of construction machines across their full lifecycle: assignment to sites, maintenance scheduling, repairs and cost history. It aims to maximize fleet availability and reduce breakdowns.
How does Hector handle machine maintenance?
Hector schedules preventive maintenance (service frequency per machine type, alerts, history, costs) and handles corrective maintenance through work orders: an operator reports a breakdown from mobile, and you turn it into a scheduled job, internal or external.
Does Hector do GPS tracking or telematics?
No. Hector focuses on asset tracking and maintenance, not on onboard telematics or real-time GPS. Location is handled by site assignment and by scan. If you need onboard GPS tracking, it works alongside Hector.
Can you track machines across several sites?
Yes. Each machine is assigned to a site, and transfer orders trace moves from one site to another with approval and a named owner.
Can operators report a breakdown from the field?
Yes. From the mobile app, an operator reports an incident directly on the record of the machine they use; the manager turns it into a work order.
Does Hector track maintenance costs and warranties?
Yes. The cost of each service is recorded per machine, and Hector alerts you before each machine’s warranty ends, to avoid paying for repairs still covered.